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Duties of the Office of General Affairs

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  • Last updated:2019-01-26
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Duties of the Office of General Affairs: A. Student Status Management Section 1. Keeping records of students admitted to and leaving school, compiling and managing student ID/head shot data, and keeping students’ personal belongings. 2. The School shelters juveniles (under 18 years of age) sentenced with a certain term of punishment. The maximum age allowed for such sheltering is 23. 3. The School began to shelter juveniles charged with offenses against sexual autonomy from Sep. 1, 2005 on. B. Documentation Section 1. File archiving: File archiving has been systematically computerized since the Archives Act was put into force on January 1, 2002. All files were documented digitally. The file directory of the 1st half of every year is delivered via internet before the 15th of January and July to the National Archives Administration for further disclosure and application. 2. Property management: Categorize, file and number school property as general property, non-consumables, consumables, dormitory management and vehicle management based on the school affairs management guideline. The annual property inspection shall be conducted for general property and non-consumables. 3. Cashier: Manage salaries and overtime pay as well as matters related to income tax, retirement pension, labor and health insurance and E-accounting, and assist the Accounting Office and partnered banks in organizing regular audits. 4. Official document management: Staff members are assigned to receive and send official documents. 5. Stamping: Manage the carving, use, keeping and management of seals based on the “Points Governing the Carving, Issuing, Use, Management and Replacement of Seals and the Disuse of Old Seals.” C. Food Procurement and Management 1. Students’ monthly budget for main course and side dishes is 2210 NT dollars, including rice, oil, salt, soybean, flour, vegetables and groceries. 2. Every Monday, Wednesday, Friday and Sunday, congee and two dishes are served for breakfast, and soymilk, buns and two dishes every Tuesday, Thursday and Saturday. Three dishes and soup (or sweet soup) are served for lunch and dinner. Fruit is provided at least twice a week. 3. The school provides students with nutritious and balanced meals with food hygiene in mind. The monthly group meeting is held to collect students’ opinions about the meals for improvement of dietary arrangement. 4. According to the Ministry of Justice, the procurement of ingredients for side dishes should go through a public bidding process, so as to acquire quality ingredients in bulk at reasonable prices. Staff members are assigned to check the food items with the supervision of the Accounting Office and the random tests of the Civil Service Ethics Office for quality assurance. D. General Affairs Section: To facilitate general affairs, procurements are divided into large amount procurement (not less than 100,000 NT dollars) and that of general items (less than 100,000 NT dollars). Procurements with a total amount not less than 100,000 NT dollars should proceed with bids pursuant to the Government Procurement Act, including equipment procurement and maintenance/repair outsourcing. Procurements of general items with a total amount not less than 50,000 NT dollars and less than 100,000 NT dollars require the approval of the top management and the quotations of, and price negotiation with, at least three suppliers. Procurements with a total amount not less than 30,000 NT dollars and less than 50,000 NT dollars require the approval of the top management and the quotations of at least three suppliers, and those with a total amount not less than 10,000 NT dollars and less than 30,000 NT dollars can be proceeded directly with the approval of the top management.
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